ECOWAS NEEDS Director of Conference and Protocol

Today: Monday 08 October 2012 Director of Conference and Protocol (1 Position) Internationally recruited position Department: Administration and Finance Directorate: Conference and Protocol Grade: D1 Annual Salary: USD 60,372 - USD 75,005 Supervisor: Commissioner, Administration and Finance Reference: ECW-COMM/REC/CON-D/001/2012 Duration: Permanent Duty Station: Abuja, Nigeria Closing Date: 31 October 2012 Following the restructuring of the ECOWAS Commission from an Executive Secretariat in 2006, the number of Directorates was increased from 16 to 25. A Directorate in ECOWAS Community Institutions is a subset of Departments headed by Commissioners. Directorates are headed by Directors. Directors are responsible within the Commission for providing the technical expertise in particular technical areas for the design and implementation of technical projects within the region in line with ECOWAS objectives. Directors in ECOWAS provide leadership and management to major sector(s) of technical activities which are substantively important to the accomplishment of the Institution’s mandate. They are responsible for interpreting governing bodies’, the President’s and the Commissioner’s broad visions and policy guidelines, and for developing and managing goals and objectives to meet that mandate. D1 positions typically supervise 10 or more professionals some of who may be Division Chiefs at the P5 level and who supervise other professional staff. Following the restructuring of the ECOWAS Commission from an Executive Secretariat in 2006, the number of Directorates was increased from 16 to 25. A Directorate in ECOWAS Community Institutions is a subset of Departments headed by Commissioners. Directorates are headed by Directors. Directors are responsible within the Commission for providing the technical expertise in particular technical areas for the design and implementation of technical projects within the region in line with ECOWAS objectives. Directors in ECOWAS provide leadership and management to major sector(s) of technical activities which are substantively important to the accomplishment of the Institution’s mandate. They are responsible for interpreting governing bodies’, the President’s and the Commissioner’s broad visions and policy guidelines, and for developing and managing goals and objectives to meet that mandate. D1 positions typically supervise 10 or more professionals some of who may be Division Chiefs at the P5 level and who supervise other professional staff. Duties and Responsibilities Leadership Tasks Directors report directly to respective Commissioners who head Departments. As the principal link between the Directorate and the wider public, the Director is responsible for: Clearly communicating the President’s and Commissioner’s vision to staff, explaining how the Directorate’s activities align with them and how the Director expects the Directorate to carry-out set tasks on it. Staying on top of fast-moving technical, political, social or economic changes. Being in frequent contact with the other Directors in the Institution to ensure that the work is harmonized with that of other Directorates as needed. Managerial Tasks The Director will supervise staff of the Directorate including Professional and General staff. He or she will utilize a range of transactional managerial skills to ensure that staff of the Directorate perform efficiently and effectively, and that they deliver the regular outputs needed at sufficient quality and in a timely manner. Managerial tasks will include: Planning annual goals, objectives, activities and budget tied to the Commission’s overall plans; measuring and monitoring goal achievement; negotiating suitable adjustments to goals and budgets; Implementing performance-based budgeting within the Directorate; Organizing the Directorate in an efficient way with clear reporting lines, minimal bureaucracy and optimal delegation of responsibilities and authority; Working with the relevant Directorate to ensure efficient and effective services such as recruitment, action on performance decisions, promotions and related matters; Setting standards of work and creating mechanisms to monitor staff output and ensure that standards are maintained and deadlines met without compromising quality of work; Managing the system of setting individual performance planning and standards through available Performance Planning and Evaluation systems; Providing regular and prompt performance feedback to direct reports; Actively engaging in the development of staff to ensure skills are built to match plans, goals and existing structures; Creating productive working atmosphere within the Directorate to encourages staff participation. Use of Personal Expertise While the Director will have a staff of skilled professionals to draw upon, he or she may at times be called upon to apply his or her personal expertise directly in the relevant technical field in any of the following ways: Direct technical guidance on programme design or implementation in an area where he or she has high-level technical expertise; Represent ECOWAS in professional meetings or working groups; make speeches, negotiate agreements, mediate disputes; Lead or participate in technical missions to develop projects and programmes; Advise President, Vice President and Commissioner on issues relating to his or her area of technical expertise; Work with the relevant specialized Parliamentary Committee on regional legislation, as needed. Technical Tasks Develops and puts into place effective machinery for the management and delivery of all protocol services of the Commission. Develop and puts into place effective machinery for the management and delivery of all conference services of the Commission. Develop and implement a service delivery mechanism of management for the department. In consultation with other directors of the Commission, develop machinery for ensuring that all their concerns in relation to the conference and protocol services are addressed in an effective manner. Develops and implements innovative approaches, policies and procedures for the effective and efficient management of the department. Provides leadership within the department, develop and implement mechanisms of enhance strategies, policies and guidelines Advises the commission on all issues pertaining to conference and protocol. Pool resources with other directors of the Commission to support their efforts at organizational change and render it as efficient as possible Qualifications/Experience/Skills Educational Qualification Minimum of a Master’s degree in the Humanities, Arts or any of the Social Sciences. Experience Minimum of 12 years progressively responsible and relevant work experience Minimum of 5 years work experience managing others, preferably in a supervisory capacity within an international organization; Experience and knowledge of events and conference management, language services and protocol activities. Competencies (Skills, Knowledge and Abilities) Ability to chair meetings efficiently and effectively; Good communication skills for influencing groups of peers and stakeholders outside the organization (public speaking, writing, persuasiveness, credibility, negotiation, problem-solving) Good interpersonal social skills for working with peers and subordinate staff (listening ability, approachability, clear oral expression) Able team-player with peers (creates solutions to problems, creates ideas, takes on share of the work, reliable). Ability to align self and Directorate to the Commission; Drive and energy; Demonstrates fairness; Self-control and stress management methods; Good personal organization with ability to prioritize comfortably, adjust to rapidly changing priorities and to manage time well; Ability to delegate authority clearly and effectively to staff. In particular, ability to use support staff available to the Directorate. Age Candidates should not be 50 years old or over at the point of recruitment and must be a citizen of one of the ECOWAS member states. Language Must be fluent in one of the official languages of the Commission; English, French and Portuguese. A working knowledge of another would be an advantage.